Invoices

Invoices are records of items you have sold. Every time you sell something from your Inventory, you create an invoice to track the sale amount, cost basis, and profit. The Invoices page gives you a clear picture of your pending and completed sales.

Head to Dashboard > Invoices or visit aphrowuu.com/dashboard/invoices to view and manage your invoices.

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Stats at a glance

The stats row across the top summarizes your invoicing activity:

Stat	What it shows
Total Invoices	The total number of invoices you have created
Pending	Number of unpaid invoices and their total dollar amount (orange)
Paid	Number of completed invoices and their total dollar amount (green)

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Filter by status

Use the status filter buttons to narrow down the invoice list:

• All -- every invoice regardless of status

• Pending -- invoices waiting for payment

• Paid -- completed, paid invoices

• Cancelled -- invoices you cancelled before payment

• Denied -- invoices that were rejected

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Reading the invoice table

The invoice table has the following columns:

Column	Description
Invoice #	Auto-generated invoice number in the format INV-YEAR-XXXX (e.g., INV-2025-0042)
Supplier	The supplier or buyer associated with the invoice
Issue Date	When the invoice was created
Items	Number of line items on the invoice
Total	Total dollar amount of the invoice
Status	Current status badge -- Pending (yellow), Paid (green), Cancelled (gray), or Denied (red)
Manage	Action buttons, including a delete option

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Create an invoice

Invoices are created from the Inventory page:

1. Go to Dashboard > Inventory.

2. Click the Create Invoice button (cyan, top-right).

3. Select products and quantities -- choose which items from your inventory you want to sell and how many.

4. Set the selling price -- enter the price per unit you are charging.

5. Add supplier/buyer info -- fill in who the invoice is for.

6. Submit the invoice. The system will automatically allocate inventory using FIFO (oldest items first) and create the invoice with all line items.

How FIFO works: When you sell 10 units and your oldest inventory entry has 3, the system takes 3 from that entry and 7 from the next oldest. This is called FIFO (First In, First Out). It ensures your cost basis is accurate and older stock is always sold first.

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View invoice details

Click any invoice in the table to see its full details:

• Line items -- each product included in the invoice, listed individually.

• Cost basis per item -- the original purchase cost pulled from your inventory records.

• Revenue and profit per line item -- how much you charged versus what you paid, broken down for every product on the invoice.

This gives you a clear, per-item breakdown of exactly how much you made on each sale.

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Mark an invoice as paid

When a buyer completes payment, mark the invoice as paid. This does a few things behind the scenes:

• Changes the invoice status from Pending to Paid.

• Decrements the corresponding inventory quantities (the items are now sold).

• Calculates the final profit for each line item based on cost basis and selling price.

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Invoice lifecycle

Every invoice follows a simple flow:

Pending  -->  Paid
         -->  Cancelled
         -->  Denied

• Pending -- the invoice has been created and is waiting for payment.

• Paid -- the buyer paid, inventory has been decremented, and profit is locked in.

• Cancelled -- you cancelled the invoice before it was paid. Inventory is released back.

• Denied -- the invoice was rejected. Inventory is released back.

Only pending invoices can transition to paid, cancelled, or denied. Once an invoice is marked as paid, it is final.